Coronavirus (COVID-19) Information for Researchers, Research Staff, Graduate Students and Postdoctoral Fellows
As the Faculty of Pharmaceutical Sciences continues to navigate the many changes COVID-19 has had on the research landscape, our research community may have questions. This information has been developed to inform researchers and their research teams including staff, graduate trainees (MSc, PhD) and postdoctoral fellows. Note that there may be conflicting information on various websites as things change rapidly and content is updated as it becomes available.
On-Campus Research Curtailment
In response to COVID-19, the University is curtailing on-campus research activities. This directive pertains to all faculty, staff, students, postdocs, visiting scholars and visiting student researchers, who are engaged in on-campus research activities. Individual researchers may, however, apply for a critical research exemption to continue on-campus research. Only research personnel that have been exempted by the University are permitted to be on site in the Pharmaceutical Sciences building. All other research should continue remotely where possible.
The Pharmaceutical Sciences Analytical Suite is closed until further notice.
Frequently Asked Questions
Researchers seeking to continue workon campus must apply for a critical research exemption byusing this exemption form. This includes requests to allow you to take simple steps to sustain a collection, such as topping up liquid nitrogen stocks. Submit completed form to the attention of Dr. Larry Lynd and Ms. Litsa Blanis. Each request must be reviewed and approved by both the Associate Dean Research, and the UBC Office of the Vice President Research and Innovation.
Students, faculty and staff needing to collect personal items from offices (note: furniture is not permitted to be removed) must email Ms. Rehana Aziz, Facilities Operations Coordinator, requesting permission. Each request must be approved before entry into the building is permitted.
Students, faculty and staff needing to collect personal items from research lab space must complete this exemption form and submit completed form to the attention of Dr. Larry Lynd and Ms. Litsa Blanis. Each request must be approved by the Associate Dean Research before entry into the building is permitted.
UBC Faculty of Graduate and Postdoctoral Studies (G+PS) has a website dedicated to providing information to grad trainees and postdoctoral fellows. The site provides many answers to frequently asked questions in various areas such as finance, assessments, dissertations, international students and housing. Furthermore, FAQs have been compiled on the Coronavirus (COVID-19) and UBC’s response website to help UBC students during the current COVID-19 outbreak.
UBC Postdoctoral Fellows Office has compiled FAQs about how COVID-19 affects postdocs. You can view these FAQs here.
Regularly visit the research sponsor websites to see what new information they may be providing regarding COVID19-related changes. In addition, UBC’s Office of Research Services (ORS) has a dedicated web page for updates from funding agencies related to application deadlines and other process changes and announcements. ORS will continue to share information as they receive it. Here are links to some key sponsor updates:
Most major research sponsors are sharing information via dedicated web pages. UBC’s Office of Research Services (ORS) has a dedicated web page for updates from funding agencies related to application deadlines and other process changes and announcements. ORS will continue to share information as they receive it. For questions about industry sponsored projects and agreements, please contact J.P. Heale or Brett Sharp.
For all research involving human participants, the guidance of the UBC Research Ethics Boards must be followed. The requirements vary depending upon the policies of the reviewing/monitoring Board so please ensure that you contact the relevant board to ascertain current restrictions on continuation of your research.
All researchers conducting studies at any of the Health Authority sites must first and foremost, follow the directives of the relevant Health Authority. The relevant Health Authority institutional approval offices should be contacted for additional information.
- VCHRI - Email: email@example.com
- PHC - Email: firstname.lastname@example.org
- C&W - Email: email@example.com
- BC Cancer - http:www.bccancer.bc.ca, Email: firstname.lastname@example.org
In addition to the advice received from the relevant institutions, UBC’s clinical REBs have developed operational advice. The relevant Research Ethics Board administrative offices should be contacted for additional information.
- VCH - https://ethics.research.ubc.ca/clinical-research-ethics, Email: email@example.com
- PHC - http://www.providenceresearch.ca/research-ethics, Email: firstname.lastname@example.org
- Children & Women’s REB - www.phsa.ca/researchethics, Email: email@example.com
- BC Cancer REB - Email: firstname.lastname@example.org or email@example.com
BC’s clinical research ethics boards have developed a rapid ethical review process for Provincial clinical research pertaining to COVID-19. For more information, see https://researchethicsbc.ca/rapid-review-process/.
Please see Health Canada’s Notice to clinical trial sponsors on the management of clinical trials during the Covid-19 outbreak. Please contact your institutional clinical trials operations or your research ethics board for more information.
Clinical researchers should also be aware of the US FDA Guidance on Conduct of Clinical Trials of Medical products during the COVID-19 outbreak.
The Behavioural Research Ethics Board have provided a COVID-19 Bulletin. Current information is also being maintained on the BREB web page. At this time, all in-person research has been suspended until further notice. Exceptions may be made in special situations, such as when research involves COVID-19 or when stopping the research could put the participants at risk.
Updates – Pharmaceutical Sciences Email Communications
Regular updates are being sent via email periodically. Below is an archive of relevant announcements to date.
- June 10, 2020 - Congratulations graduates! Celebrate with us at the Dean’s Virtual Reception (Graduating PhDs & MScs)
- April 30, 2020: Update from Associate Dean of Graduate & Postdoctoral Studies (PDF)
- April 24, 2020: Update from Dean Coughtrie (PDF)
- April 7, 2020: From Associate Dean Research - COVID projects and research expertise database (PDF)
- April 8, 2020: Update from Dean Coughtrie (PDF)
- April 6, 2020: From Associate Dean Research - Update to faculty researchers on VPRI initiatives (PDF)
- April 3, 2020: Announcement from Phar GS Rep Arwa Nemir (PDF)
- March 27, 2019: From Dean Coughtrie - Remote Working Update (PDF)
- March 19, 2020: From Associate Dean Research - Curtailing research activities on UBC campuses (PDF)
- March 19, 2020: From Associate Dean of Graduate & Postdoctoral Studies (3 PDFs)
- March 18, 2020: From Associate Dean of Graduate & Postdoctoral Studies (PDF)
- March 17, 2020: From Associate Dean Research - Research during COVID-19 remote working strategy (PDF)
- March 17, 2020: From Facilities Operations Coordinator - Notice Regarding Pharm Sci Building Entry (PDF)
- March 16, 2020: Update from Dean Coughtrie (PDF)
- March 14, 2020: Message forwarded by Associate Dean Thomas Chang from Faculty of Graduate & Postdoctoral Studies (PDF)
- March 13, 2020: Update from Dean Coughtrie – Addendum (PDF)
- March 13, 2020: Update from Dean Coughtrie (PDF)
- UBC AMS provides a web page that contains information on supporting students during COVID-19.
- Information on changes to the Canada Summer Jobs Program to help young Canadians affected by COVID-19 is available here.
- Canada’s COVID-19 Economic Response Plan includes federal government support for individuals under economic distress.
- The Government of British Columbia is also offering provincial support for qualified individuals.
- April 16, 2020: The Government of British Columbia has launched Here2Talk, a new mental-health counselling and referral service for post-secondary students. Read the media release.
Additional Questions and Suggestions
If you have additional questions or suggestions, please email the appropriate contacts below.
Coronavirus (COVID-19) and UBC’s response
For UBC Coronavirus (COVID-19) information and updates, please visit https://covid19.ubc.ca/.
COVID-19: Curtailing Research Activities on UBC Campuses
For UBC Coronavirus (COVID-19) research related information, please visit https://research.ubc.ca/covid-19-curtailing-research-activities-ubc-campuses.